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How to make correct oil record book (Cargo) entries ?

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oil record book Ask any tanker mate what the #1 nightmare of sailing is. And they'll probably tell you it is to be in the center of oil pollution inquiry. That's a nightmare: to be in that position, facing oil pollution inquiry. And yes, it makes sense as the consequences of such inquiry can be severe. But you know what !! If you are not at fault, chances are that you will escape spot free. But there is something you can never escape spot free. And that is incorrect oil record book entries. The severity of the consequences may vary. For example if there is deliberate attempt to make a wrong entry in oil record book, the consequence would be severe. And if there are some typo or calculation errors, the consequences could range to some monetory fines. But wrong oil record book entries will never go spot free. And there is a reason for that. If you made some wrong oil record book entries, you alone are at fault. No one forced you to make such entry. Oil pollution can be an incident but not wrong oil record book entries. That makes it so much important to make absolute correct entries in the oil record book. But to be able to do that, there are two things you must possess. Seriousness in making these entries Knowledge of how to make these entries More often than not, you can fathom the seriousness by merely having a look...

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Comments (42)

  • Syed Khalifa May 9, 2017
    1st i see in last page example how to write in oil record book its showing the code written in each items number it important or no ? And here you write the retain on board for 3 w is 400 m3 without @15 c ?
    1
    Rajeev Jassal November 22, 2017
    Quantity retained do not need to be @ 15 c...
  • Syed Khalifa May 9, 2017
    And really thank you very much its hard explanation and with all details
    1
    Rajeev Jassal November 22, 2017
    Thanks Syed...
  • CHEM MASTER June 3, 2017
    A.1 place of loading A.2 Cargo Name A.3 you must write cargo quantity at 15c Means Gsv And if you have already on board such cargo and you loaded again you should write total quantity in Gov also at current temperature .
    2
    Gulbag Singh November 22, 2017
    Can we write cargo loaded again in GSV also and make as a separate entry
    Rajeev Jassal November 22, 2017
    Extra entries would not harm but better to keep it simple and write only what is required.. in this case GOV only...
  • CHEM MASTER June 3, 2017
    It is a good practice to identify how many fixed machines did you use at tanks washing and at which bar . It is bad practice used fixed machines only . Look from scanner or polar manual which type your vessel has as a cleaning machine . You can see at which bar one scanjet gives output quantity. For example used 1 scanjet machine with 8 bars .
    1
    Rajeev Jassal November 22, 2017
    That is a good point...
  • Arif September 11, 2017
    Dear Sir, Very good article. Need feedback on following scenario: After discharging Marpol Annex I - CPP/Gasoil, cargo tanks, lines, pumps cleaned with ambient water for 1 - 2 hours and transferred to Slop tank for decanting through ODME or to Slop Barge. Thereafter, after tank inspection, can I wash tanks and pump out washing water to sea directly considering the water to be Clean Water or Any washing water after Annex I / CPP to be Still retained in the Slops to decant through ODME or to Slop Barge??
    2
    Rajeev Jassal November 22, 2017
    If this is on Oil tanker... any water used for cleaning need to pass through ODME.. on Chemical tanker that carried oil cargo,this is a grey area because after initial washing if we are using chemicals for cleaning it cannot pas through ODME. In this case it is allowed to pump out through Annex II line provided tanks has been checked before washing with chemicals and no oil traces found. An entry with regard must be made in port log.
    Sharif March 2, 2018
    I noticed someone is recording chemical wash in CARGO RECORD BOOK under code "K". Is it feasible? If yes, under which regulation......
  • Carlos November 28, 2017
    Dear sir What about if you get some rain water on spliled box and you draining to slop tank how must be that entry made?
    1
    Thomas Varghese January 12, 2018
    Hi Carlos, Marpol does not require you to record the source of water taken in the cargo tanks. There is only a need to record what you had prior disposal, how and how much was disposed. For eg. Some folks like to record the amount of water taken for the purpose of tankcleaning under code E 'ballasting of cargo tanks' obviously this is not a correct entry. There is no need to record how much water was taken for tank cleaning. Similarly there is no need to record the amount of water transferred to slops from the spill tray as you will appreciate 10 m3 and 20 M3 does not make a difference. What will matter is how much quantity is now available prior disposal. However if you are keen to record then such transfer from drip tray may be recorded under code 'O'
  • Mukesh paine January 22, 2018
    Sir I want to ask if the ccp to chem conversion tank cleaning can I make entry after cleaning ccp cargo tanks, inspection in o that the tanks r now for clean ballast standards. And after that can i wash the tank to remove odor and discharge the washing via annex 2 and make entry in cargo record book in section k for this washing carried out
    1
    Rajeev Jassal May 16, 2018
    This is a grey area but that is how chemicals tankers are operating and seem to be acceptable by various authorities. The important is to make the visual inspection of the tanks and record in port log that tanks were found to be free of any trace of oil.
  • Hasancan January 27, 2018
    Hhello Could you please clarify how to make an entry for disposing old annex I samples into drain tank? Thank you
    1
    Rajeev Jassal May 16, 2018
    It can be done under code O.
  • Geo February 20, 2018
    If you load on top with ROB, Hope that total content of tanks can be m3/GOV
    0
  • Nikos May 14, 2018
    Dear sir. Congrats for you site and all the helpfull answers. I would like to ask in case we transfer sea water to slop to clean/flashing shore line under what entry we should
    1
    Rajeev Jassal May 16, 2018
    It can be under code O. The entry should match (quantity discharged etc) with any documents provided by the shore.
  • Mate May 16, 2018
    excellent blog Captain. if you could clear to me, how would you record in ORB part 2, cargo samples Annex1,various cargoes (naphtha,diesel,gasoline,jet) when are transfered into retention tank after retaining time is over? under which code and would you record each type of cargo separate or all together as one "cargo samples"? thanks
    1
    Rajeev Jassal May 16, 2018
    That would be under code O. It can be recorded the way we want but it should match with the sample records.
  • Harish Kumar June 4, 2018
    Dear sir. Congrats for you site and all the helpful answers. I would like to ask in case we transfer ANNEX 1 sample back to CARGO TANK with similar nature cargo, what entry we should make in ORB 2. Any example for same will be appreciated.
    0
  • Hemanth November 19, 2018
    Hi sir, pls clarify in case of crude oil loaded having free water what would be the total content of tanks.understand As it's TCV it shud be included with free water ,then if GOV is recorded the figure would change due to change in temp also orb doesnt ask for loaded temp to be recorded .but if recorded in gsv the volume of water is unaccounted properly for standard temp.
    0
  • DG January 7, 2019
    Dear Cap, I would ask for next scenario. We load Anex I, Gasoline and blend with Cargo MTBE which is anex II. How to make proper writings for loading and discahrging such a cargo which is after blending become AnexI!
    0
  • aditya January 8, 2019
    Some barges only give one receipt for totalling of Annex 1 discharge and Annex 2 discharge , Like in Istanbul and they put all under annex 1 in the receipt. as Oily waste. Despite lot of negotiations they dont do it. How to log such things
    0
  • abhishek sinha January 13, 2019
    Sir can you please clarify more on iten I-47 and I-48. a bit more.
    0
  • Samir February 18, 2019
    Gd day! Can you please clarify which figures must be used in ORB2? B/L or ships? Thanks
    0
  • Harbinder Singh September 27, 2019
    thanks, sir for a wonderful article, Ques: could you please clarify doubt for G-31.2 with an example regarding Qty transferred & total Qty, I mean value for Qty transferred & for total qty I believe on basis of final ullage after tank cleaning.
    0
  • Vlad February 5, 2020
    Dear Captain, than You for the idea to make the things clear. But You never mentioned....shel we use the numbers with VEF applied.....this numbers shell we ad on the OBQ....or we can use BL numbers to avoid additional questions. Thanks in advance for the reply.
    0
  • Simon June 26, 2020
    Hi, nice article abt orb 2. pls I have one question regarding mopping cargo tanks. How to record correctly at ORB 2, washing water collected manually by mopping from each cargo tank and disposed to R.O.Tk or slop ?? Pls, manny thanks in advance
    0
  • Amar anand August 17, 2020
    Nice blog sir...thank you
    0
  • Bhupinder Singh Bhatyal October 17, 2020
    Dear sir, How to make entry of sludge collected in drums after demucking to barge. Vessel collected sludge after tank cleaning before drydock.
    0
  • Jose Gutierrez October 21, 2020
    Under what code must be write in the ORB part 2. Ballasting a cargo tank (slop) for cleaning the tanks
    0
  • Jase Vu January 14, 2021
    Dear Sir. Can we discharge the decanted washing water from slop tank in special area?
    0
  • criss January 25, 2021
    Dear Cap. has more examples of the other codes. We are creating a book with all the possible alternatives and entering the good seamanship practices as you explained in the m3 at 15 ° C
    0
  • Karan Fernandes October 12, 2021
    How do we make an entry in bunker line pressure testing in oil record book for engine room
    0
  • Prateek October 17, 2021
    What would be the entry for taking in water for Tank cleaning in Slop tank, should it be in O 230 cubics transferred in slop s. will that be right.
    0
  • JIM May 16, 2022
    Do you sign both and O and C when you miss the entry and you are still onboard?
    0
  • Captain George June 10, 2022
    I have a question. Vessel loaded with Crude Oil, from load port cargo contain water which declare. At discharging port instructions received Slops to be emptied and water from COT to be transferred on Slop Tanks. As the end of disc, operation de-watering barge will approach to collect the water. My question is the water transferred at Slops should be with code b Internal Transfer and de-watering with code J. Thank you
    0
  • Sebastian September 18, 2022
    In case of Anex II where each tank is loaded at different temperature how do you record quantity Total Content of tanks ? and Total Quantity onboard ? at which temperature this quantity is recorded as it in to be in GSV and not GOV ?
    0
Capt Rajeev Jassal

About Capt Rajeev Jassal

Capt. Rajeev Jassal has sailed for over 24 years mainly on crude oil, product and chemical tankers. He holds MBA in shipping & Logistics degree from London. He has done extensive research on quantitatively measuring Safety culture onboard and safety climate ashore which he believes is the most important element for safer shipping.

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